April 08 - Old Bolsover Town Council

Old Bolsover Town Council

Council meeting minutes: April 2008

Minutes of the Meeting of Old Bolsover Town Council

Held at 6.45pm on Tuesday 8th April 2008 at the Town Hall,

Cotton Street, Bolsover, Chesterfield

Present:Coun. T Bennett - Chair

Councillors L. Anderson, R.J. Bowler, M. Bowler, D. Bratt, C.P. Cooper,

J.E. Dixon, M. Reed, R. Reed, T. Rodda, J. Woodhead

In attendance:D Kee – Town Clerk

PCSO – Ben Perry

No members of the public

Open Forum

No questions were asked.

118.Apologies for absence

Councillor R. Fulleylove

119.Members’ Interests

Members were reminded by the Chair of the need to complete and keep up to date the Register in-keeping with the Town Clerk's letter, verbal instructions and the need for Members to register interests related to the formal requirement of the Standards Board ‘Code of Conduct’ document.

Members made a formal declaration of interest in respect of the items agended.

120.Confirmation of Minutes

The minutes of the meeting held on 11th March 2008 be approved as a true record.

ResolvedThe minutes were approved as a true record.

121.Matters Arising

Page 107 – item 5 Complaint to Chief Executive

It was observed that the Council had never been officially informed of the issue, the persons involved and provided with details of the anti-social behaviour orders issued.

122.Police Matters

A series of questions were raised by members as follows:-

(1)Incident Easter Sunday associated with the Cross Keys Public House.

The Officer confirmed that the incident had originated in the Public House and then moved outside.

It was then asked if the CCTV cameras were operating, had captured the incident and were being monitored at the time?

The Officer observed that it was “unfortunate” that they were not being monitored, but that the cameras do work.

It was then asked, given that if the incident occurred on Saturday when the area was not cordoned off until Sunday?

The Officer commented that maybe it had not been reported until Sunday? Further that at present “the cameras were not 100% finalised and were being chased up for best access.”

It was then asked if it was a system that used video film recording?

The Officer advised that recordings are being kept by means of a hard drive system, not video film, for a period of 30 days and that a separate disc could be burnt off as a witness record adding that cameras turned to a new recording position every 10 seconds.

To clarify it was asked:

(a) If the system was any good and if the actual view was clear?

(b) To give the Council confidence would it be possible to see how the cameras were operated and monitored at their Barlborough base?

The Officer advised that these questions should be put to the Community Partnership, especially the situation regarding 24 hour monitoring which needed a better funding base. The Officer added that to clarify, although not always monitored, the CCTV recording can be looked at if an incident is later reported.

It was observed that there appeared to be a huge resource which was being utilised to only half of its ability!

The Officer’s report was that every incident was looked at.

It was also asked if CCTV recordings had been used to support prosecution evidence?

The Officer advised that he was aware of one case which had resulted in issuing a warning for conduct, and had also been used successfully on other occasions.

(2)Progress of “Priority Projects”, Back Hills and Hornscroft.

The Officer observed that there appeared to be more public confidence shown by increased reporting levels but at this time no persons had been apprehended, however alcohol had been confiscated and information was being gathered towards the using of anti-social behaviour orders.

(3)Incidents involving the use of guns, (persons seen shooting over the previous weekend).

The Officer observed that certain persons did have permission to use guns but not on the Castlefields site, which he appreciated is owned by the Council. The Officer observed that it was important all incidents, especially of this sort, including the use of catapults, are reported immediately to the police and this is actively encouraged, given that the police may possibly know the culprits, even from some distance.

(4)Crime Statistics

The Officer advised that 71 crimes had been reported in March, incidents of criminal damage, burglary and theft from motor vehicles had increased from February.

(5)Parking Problems at Hides Green

The Officer provided an update advising that no offences had been recorded however patrols were keeping an eye on the situation.

New Street highway issues and Shuttlewood Road double yellow no waiting lines were being investigated, including the obstruction of the mobility of disabled persons.

(6)King and Ringmasters System

The Officer asked if any registration forms had been returned to the Council. The Clerk advised that several had been distributed but none had been returned.

The Officer was asked further about the increase in criminal damage crimes in March over the previous month.

The Officer said he had no detail but promised to advise further, observing that the Easter holidays sometimes produce an increase.

Resolved(1)The Clerk write to the Community Partnership seeking clarification of the CCTV system’s operation and requesting a visit to the monitoring centre at Barlborough.

(2)The Officer be thanked for the detailed information and answers to the various questions raised.

123.Town Clerk’s Report

1.Bainbridge Hall

The Clerk referred to a successful National Lottery ‘Awards for All’ funding grant which will allow the Management Committee to replace unsafe and unserviceable chairs and tables.

ResolvedThe Clerk provide the Committee with appropriate purchase ordering assistance.

2.Hornscroft Park

The Clerk referred to the official opening of the newly refurbished play area and the publicity received.

Councillor R Reed and J Woodhead declared a Level 1 interest in this matter.

Resolved(1)The report be received and the Clerk, Friends Group and Partners be thanked for their efforts acknowledging the funding contributions which made the work possible.

(2)Two dog bins be provided at the site, one recycled from the Council’s Orchard View Site, and appropriate notices be posted in consultation with the District Council’s Environmental Services Department as appropriate.

3.Orchard View, Carr Vale Land Sale

The Clerk advised on the progress made to date and the likely development timescale. In addition the Clerk referred to the signing of a “lock out” agreement by the Chair.

Resolved(1)The progress timescale be noted.

(2)The action of the Chair be approved.

4.Bentinck Play Area

The Clerk referred to the progress made in providing picnic and additional play equipment in keeping with the thoughts of the community utilising the £5,000 UK Coal grant received.

ReceivedThe actions of the Clerk and the likely July 2008 completion timescale be noted.

5.Outside Contract Works

The Clerk referred to the successful tenders accepted by Shirebrook Town Council and Brockley School for 2008/09 season grass cutting works.

ResolvedThe actions of the Clerk be approved in-keeping with the 2008/09 budget income estimates, noting the Welbeck Road School acceptance was still awaited.

6.Assembly Hall

The Clerk confirmed the completion of the refurbished disabled access play area.

Resolved(1)The Clerk’s efforts, supported by the First Steps Group and Derbyshire County Council’s community funding, be acknowledged.

(2)The area be included in the Council’s Annual Play Equipment Inspection Programme.

7.Leader Bid Funding

The Clerk outlined the potential funding scheme and the possibility of applying for up to £30,000 of grant funding.

Resolved(1)The Clerk, in consultation and with the support of the Council’s LSP representatives make an appropriate bid in keeping with the previous market enhancement proposals.

(2)The Clerk liaise initially with the District Council Regeneration Team.

8.Market Trading

The Clerk referred to the deteriorating trader position and the likely impact on the Council’s annual estimated income.

Resolved(1)The negative impact on the Council’s income be noted.

(2)The Clerk monitor the situation and report appropriately at quarterly budget review periods.

9.Police – ‘Ring Master’ Service

The Clerk advised on the information received based on the new scheme.

Resolved(1)The Clerk’s registration as a new member of the scheme, representing the Council, be approved.

(2)The information received to date be noted.

10.Annual Meeting

The Clerk proposed that the Council’s Annual Meeting be held in-keeping with previous practice.

Resolved(1)The Council’s Annual Meeting be held at 6.15pm on Tuesday 13th May 2008 in advance of the Council’s normal meeting.

11.DALC

The Clerk advised that the association’s annual meeting had been scheduled to be held on Saturday 6th September 2008 at County Hall, Matlock.

ResolvedThe date and promise made by DALC regarding meeting papers be noted by the Council’s representative.

12.Incidents

The Clerk updated the incident record and provided details of the various incidents.

ResolvedThe report be received.

124.Bolsover Local Strategic Partnership

The Council’s representatives reported that no meetings had taken place.

ResolvedThe situation be noted.

125.Town Centre Management Group

The Clerk advised that the next meeting was to be held on 20th May 2008 at 6pm at the Town Hall.

Resolved(1)The date be noted.

(2)The principle question regarding the value of such meetings be asked and future of the group be decided.

126.Correspondence Received

The Clerk referred to the items of correspondence received and drew attention to:-

4.The Clerk referred to a letter received from Derbyshire County Council relating to the L.G. Pension Annual Return and the Council’s method to be used to adopt the revised employee contribution bands.

Resolved(1)The Return date be complied with.

(2)The Council adopt the County Council’s suggested model scheme.

7.The Clerk drew Members’ attention to the literature received from the Standards Board.

ResolvedMembers note the guidance etc.

8.The Clerk referred to the Section 137 request received from Mencap.

ResolvedA grant of £100 be made.

9.The Clerk confirmed that the Highways Authority (DCC) had adopted the Stanfree, Oxcroft View Roads, as publicly maintainable highways.

Additional Correspondence

The Clerk circulated an updated list and drew members’ attention to:-

11.A further series of emails received from the leader of the proposed Bolsover Scout Group, suggesting a May Open Day and a July to September possible start date.

ResolvedThe Clerk continue to provide any publicity or other help as appropriate.

12.Letter received from the District Council referring to a possible removal of the 20% discretionary rate relief for charitable organisations in year 2009/10.

ResolvedThe situation and its possible implications be brought to the attention of the various Management Committees affected.

13.The withdrawal of an apartment planning application in respect of the Council’s Cundy Road Land to be replaced by a semi detached housing proposal.

ResolvedThe revised application position be noted. By the Chair’s casting vote it was confirmed that the area was not to be grass cut unless and until planning permission was refused.

17.Letter of reply from the District Council regarding dog fouling and a possible publicity day.

ResolvedThe District Council be allowed free use of a publicity market stall on a Friday date to be decided in May.

127.Planning

Councillor T Rodda, Vice-Chair, advised that as a member of the Planning Committee, Bolsover District Council, he intended not to comment on any planning applications.

1.08/00136/FULConservatory to rear of 17 Cromwell Road, Bolsover

By Mrs Sloan.

ResolvedNo objections.

2.08/00142/FULDetached garage to front of 4 Welbeck Road, Bolsover

By Graham Ball.

Councillor M. Bowler and Councillor R. Bowler declared a Level 1 interest in this matter.

ResolvedNo objections.

3.08/00147/OUTMAJResidential Development for 24 units with all matters reserved on Land South of Station Road and West of Villas Road, Carr Vale by Gladedale (Barlborough) Ltd

ResolvedThe matter be left to the District Council to decide.

4.08/00160/OUTMAJResidential Development (appprox 30 units) with related infrastructure including means of access on Land to the East of Water Lane, Carr Vale by Matthew Clarkson

Councillor M Bowler and Councillor R. Bowler declared a Level 1 interest in this matter.

ResolvedThe matter be left to the District Council to decide.

5.08/00163/FULChange of use of ground floor day centre two C2 supported living units at Residential Care Home, 80 Moorfield Avenue, Bolsover by Voyage.

ResolvedNo objections.

6.08/00165/FULSubstitution of house types on plots 53 and 93, resiting of plots 94 and 95 and alterations of parking court access’s on previously approved scheme (06/00687/FULMAJ) Land off Carr Vale Road, Carr Vale, Chesterfield by Gleeson Homes Ltd

ResolvedNo objections.

7.08/00176/FULTwo storey extension and cladding to front and rear elevation at 26 Iron Cliff Road, Bolsover by Mr G Matthews

ResolvedThe matter be left to the District Council to decide.

8.CD5/0208/245Proposed renewal of expired planning permission (CD5/697/16) for existing modular classroom accommodation, Bolsover Infant and Nursery School, Welbeck Road, Bolsover by Derbyshire County Council.

Councillor J Dixon declared a level 1 interest in this matter

ResolvedNo objections

With the permission of the Chair the Clerk presented the following additional applications.

9.08/00169/FULInstallation of external ATM unit at 10 Cotton Street, Bolsover by E.C. Harris

Resolved No objections.

10.08/00212/FULErection of a detached two storey dwelling and alterations to yard area to form parking and turning areas on land between 63 and 69 Hill Top, Bolsover

by Mr M McCulloch.

ResolvedThe matter be left to the District Council to decide.

11.CD5/308/255Proposed construction of an access ramp with associated fencing and gates, Brockley Primary School, Clowne Road, Shuttlewood

for Derbyshire County Council.

Councillor J Dixon declared a level 1 interest in this matter.

ResolvedNo objections.

128.Allotment Committee

No report.

129.1Minutes of the Assembly Hall Trustees Meeting

No minutes had been received by the Council.

129.2Minutes of Bainbridge Hall Management Committee

No minutes had been received by the Council.